WhatsApp appointments & bookings templates

Confirmations, reminders, reschedules and no-show follow-ups for anyone running a calendar.

6 templates, six languages, free to copy.

6 templates

Appointment confirmation

Utility

Immediately on booking. Confirms something the customer just did. The quick-reply buttons turn a one-way notice into a cancellation you find out about in advance.

Hi {{1}}, your appointment with {{2}} is confirmed for {{3}} at {{4}}, at {{5}}. Please arrive five minutes early. Use the buttons below if you need to change it.

Reschedule

Cancel

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नमस्ते {{1}}, {{2}} के साथ आपका अपॉइंटमेंट {{3}} को {{4}} बजे, {{5}} पर तय हो गया है। कृपया पाँच मिनट पहले पहुँचें। बदलाव के लिए नीचे दिए बटन का उपयोग करें।

Reschedule

Cancel

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This Hindi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

வணக்கம் {{1}}, {{2}} உடனான உங்கள் சந்திப்பு {{3}} அன்று {{4}} மணிக்கு, {{5}} இல் உறுதி செய்யப்பட்டுள்ளது. ஐந்து நிமிடம் முன்னதாக வரவும். மாற்ற வேண்டுமெனில் கீழே உள்ள பொத்தான்களைப் பயன்படுத்தவும்.

Reschedule

Cancel

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This Tamil translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

నమస్కారం {{1}}, {{2}} తో మీ అపాయింట్‌మెంట్ {{3}} న {{4}} గంటలకు, {{5}} లో ఖరారైంది. ఐదు నిమిషాలు ముందుగా రండి. మార్చాలంటే కింది బటన్లను ఉపయోగించండి.

Reschedule

Cancel

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This Telugu translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

नमस्कार {{1}}, {{2}} सोबत तुमची अपॉइंटमेंट {{3}} रोजी {{4}} वाजता, {{5}} येथे निश्चित झाली आहे. कृपया पाच मिनिटे आधी या. बदलासाठी खालील बटणे वापरा.

Reschedule

Cancel

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This Marathi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

নমস্কার {{1}}, {{2}} এর সঙ্গে আপনার অ্যাপয়েন্টমেন্ট {{3}} তারিখে {{4}} টায়, {{5}} এ নিশ্চিত হয়েছে। অনুগ্রহ করে পাঁচ মিনিট আগে আসুন। পরিবর্তনের জন্য নিচের বোতাম ব্যবহার করুন।

Reschedule

Cancel

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This Bengali translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

Placeholders, timing and approval notes

24-hour appointment reminder

Utility

One day before, mid-morning. The single highest-return utility template there is. One prevented no-show usually pays for a month of sends.

Hi {{1}}, a reminder that you are booked with {{2}} at {{3}}, at {{4}}. Tap Confirm so we know to expect you, or Reschedule to move it.

Confirm

Reschedule

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नमस्ते {{1}}, याद दिला दें कि {{2}} के साथ आपका समय {{3}}, {{4}} पर है। आने की पुष्टि के लिए Confirm दबाएँ, या समय बदलने के लिए Reschedule।

Confirm

Reschedule

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This Hindi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

வணக்கம் {{1}}, {{2}} உடன் உங்கள் நேரம் {{3}}, {{4}} இல் உள்ளது என நினைவூட்டுகிறோம். வருவதை உறுதிப்படுத்த Confirm அழுத்தவும், நேரம் மாற்ற Reschedule.

Confirm

Reschedule

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This Tamil translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

నమస్కారం {{1}}, {{2}} తో మీ సమయం {{3}}, {{4}} లో ఉందని గుర్తు చేస్తున్నాము. వస్తున్నట్టు నిర్ధారించడానికి Confirm నొక్కండి, సమయం మార్చడానికి Reschedule.

Confirm

Reschedule

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This Telugu translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

नमस्कार {{1}}, {{2}} सोबत तुमची वेळ {{3}}, {{4}} येथे आहे याची आठवण करून देत आहोत. येण्याची पुष्टी करण्यासाठी Confirm दाबा, वेळ बदलण्यासाठी Reschedule.

Confirm

Reschedule

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This Marathi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

নমস্কার {{1}}, {{2}} এর সঙ্গে আপনার সময় {{3}}, {{4}} এ আছে মনে করিয়ে দিচ্ছি। আসার নিশ্চয়তা দিতে Confirm চাপুন, সময় বদলাতে Reschedule।

Confirm

Reschedule

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This Bengali translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

Placeholders, timing and approval notes

Appointment rescheduled

Utility

On any change, whoever made it. Repeating both the old and new time is what stops the customer turning up at the original slot.

Hi {{1}}, your appointment has moved from {{2}} to {{3}}, still at {{4}}. Nothing else changes. Reply here if that new time does not work.

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नमस्ते {{1}}, आपका अपॉइंटमेंट {{2}} से बदलकर {{3}} हो गया है, जगह वही {{4}} है। बाकी सब वैसा ही है। नया समय ठीक न हो तो यहीं बताएं।

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This Hindi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

வணக்கம் {{1}}, உங்கள் சந்திப்பு {{2}} இலிருந்து {{3}} க்கு மாற்றப்பட்டுள்ளது, இடம் {{4}} அதுவே. மற்றபடி மாற்றமில்லை. புதிய நேரம் சரியில்லை எனில் இங்கே தெரிவிக்கவும்.

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This Tamil translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

నమస్కారం {{1}}, మీ అపాయింట్‌మెంట్ {{2}} నుండి {{3}} కు మారింది, ప్రదేశం {{4}} అదే. మిగతావి మారలేదు. కొత్త సమయం సరిపోకపోతే ఇక్కడ తెలియజేయండి.

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This Telugu translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

नमस्कार {{1}}, तुमची अपॉइंटमेंट {{2}} वरून {{3}} वर हलवली आहे, ठिकाण {{4}} तेच. बाकी काही बदललेले नाही. नवीन वेळ जमत नसल्यास इथे कळवा.

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This Marathi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

নমস্কার {{1}}, আপনার অ্যাপয়েন্টমেন্ট {{2}} থেকে {{3}} এ সরানো হয়েছে, স্থান {{4}} একই। বাকি কিছু বদলায়নি। নতুন সময় না মিললে এখানে জানান।

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This Bengali translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

Placeholders, timing and approval notes

Appointment cancelled

Utility

On cancellation, from either side. A cancellation notice is service. Offering to rebook is fine; offering a discount to rebook would make it marketing.

Hi {{1}}, your appointment on {{2}} has been cancelled as requested. Nothing further is needed from you. When you are ready to book again, use {{3}} or just reply here.

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नमस्ते {{1}}, आपके अनुरोध पर {{2}} का अपॉइंटमेंट रद्द कर दिया गया है। आपको और कुछ नहीं करना है। दोबारा बुक करने के लिए {{3}} का उपयोग करें या यहीं जवाब दें।

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This Hindi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

வணக்கம் {{1}}, உங்கள் கோரிக்கைப்படி {{2}} அன்றைய சந்திப்பு ரத்து செய்யப்பட்டது. உங்களிடமிருந்து வேறு எதுவும் தேவையில்லை. மீண்டும் பதிவு செய்ய {{3}} ஐப் பயன்படுத்தவும் அல்லது இங்கே பதிலளிக்கவும்.

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This Tamil translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

నమస్కారం {{1}}, మీ అభ్యర్థన మేరకు {{2}} నాటి అపాయింట్‌మెంట్ రద్దు చేయబడింది. మీ నుండి మరేమీ అవసరం లేదు. మళ్లీ బుక్ చేయడానికి {{3}} ఉపయోగించండి లేదా ఇక్కడే బదులివ్వండి.

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This Telugu translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

नमस्कार {{1}}, तुमच्या विनंतीनुसार {{2}} ची अपॉइंटमेंट रद्द केली आहे. तुमच्याकडून आणखी काही आवश्यक नाही. पुन्हा बुक करण्यासाठी {{3}} वापरा किंवा इथेच उत्तर द्या.

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This Marathi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

নমস্কার {{1}}, আপনার অনুরোধে {{2}} তারিখের অ্যাপয়েন্টমেন্ট বাতিল করা হয়েছে। আপনার আর কিছু করার নেই। আবার বুক করতে {{3}} ব্যবহার করুন বা এখানেই জানান।

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This Bengali translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

Placeholders, timing and approval notes

No-show follow-up

Utility

Within an hour of the missed slot. Written as concern rather than reproach. A missed appointment is usually a forgotten one, and this is the message that recovers it.

Hi {{1}}, we missed you at {{2}} — we hope everything is alright. Your slot is free again whenever you want it: rebook at {{3}} or reply here and we will find a time.

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नमस्ते {{1}}, {{2}} पर आप नहीं आ पाए — उम्मीद है सब ठीक है। आपका स्लॉट जब चाहें फिर से उपलब्ध है: {{3}} पर बुक करें या यहीं जवाब दें, हम समय निकाल लेंगे।

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This Hindi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

வணக்கம் {{1}}, {{2}} இல் உங்களைக் காணவில்லை — எல்லாம் நலம் என நம்புகிறோம். உங்கள் நேரம் மீண்டும் காலியாக உள்ளது: {{3}} இல் பதிவு செய்யவும் அல்லது இங்கே பதிலளியுங்கள்.

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This Tamil translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

నమస్కారం {{1}}, {{2}} కు మీరు రాలేదు — అంతా బాగుందని ఆశిస్తున్నాము. మీ స్లాట్ మళ్లీ ఖాళీగా ఉంది: {{3}} లో బుక్ చేయండి లేదా ఇక్కడే బదులివ్వండి.

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This Telugu translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

नमस्कार {{1}}, {{2}} ला तुम्ही आला नाहीत — सर्व ठीक असेल अशी आशा आहे. तुमची वेळ पुन्हा उपलब्ध आहे: {{3}} वर बुक करा किंवा इथेच उत्तर द्या.

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This Marathi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

নমস্কার {{1}}, {{2}} এ আপনাকে পাইনি — আশা করি সব ঠিক আছে। আপনার স্লট আবার খালি আছে: {{3}} এ বুক করুন বা এখানেই জানান।

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This Bengali translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

Placeholders, timing and approval notes

Post-visit feedback request

Utility

A few hours after the visit, same day. A follow-up on a service they received. Keep it to one question — a link to a ten-field form gets ignored and a review incentive makes it marketing.

Hi {{1}}, thank you for visiting {{3}} today. How was your appointment with {{2}}? Just reply to this message — we read every one, and it takes ten seconds.

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नमस्ते {{1}}, आज {{3}} आने के लिए धन्यवाद। {{2}} के साथ आपका अनुभव कैसा रहा? बस इस संदेश का जवाब दें — हम हर जवाब पढ़ते हैं, इसमें दस सेकंड लगते हैं।

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This Hindi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

வணக்கம் {{1}}, இன்று {{3}} க்கு வந்ததற்கு நன்றி. {{2}} உடனான உங்கள் அனுபவம் எப்படி இருந்தது? இந்தச் செய்திக்குப் பதிலளியுங்கள் — ஒவ்வொன்றையும் படிக்கிறோம், பத்து வினாடிகள் போதும்.

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This Tamil translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

నమస్కారం {{1}}, ఈరోజు {{3}} కు వచ్చినందుకు ధన్యవాదాలు. {{2}} తో మీ అనుభవం ఎలా ఉంది? ఈ సందేశానికి బదులివ్వండి — ప్రతిదీ చదువుతాము, పది సెకన్లు చాలు.

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This Telugu translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

नमस्कार {{1}}, आज {{3}} ला आल्याबद्दल धन्यवाद. {{2}} सोबतचा तुमचा अनुभव कसा होता? फक्त या संदेशाला उत्तर द्या — आम्ही प्रत्येक उत्तर वाचतो, दहा सेकंद पुरेसे आहेत.

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This Marathi translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

নমস্কার {{1}}, আজ {{3}} এ আসার জন্য ধন্যবাদ। {{2}} এর সঙ্গে আপনার অভিজ্ঞতা কেমন ছিল? শুধু এই বার্তার উত্তর দিন — আমরা প্রতিটি পড়ি, দশ সেকেন্ড লাগে।

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This Bengali translation has not been checked by a native speaker yet. Read it before you submit it — your customers will judge the wording, not us.

Placeholders, timing and approval notes

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