Invoices, payment links, due dates and receipts — written so they read as service, not chasing.
6 templates, six languages, free to copy.
On issuing the invoice. A financial document for work already agreed. Nothing promotional about it.
Hi {{1}}, invoice {{2}} for {{3}} is ready and due on {{4}}. You can view and pay it using the button below, or reply here if anything looks wrong.
View invoice
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Two to three days before the due date. A reminder about an existing obligation. Utility as long as it stays factual — the moment you add "pay now and get 5% off" it is marketing.
Hi {{1}}, a gentle reminder that invoice {{2}} for {{3}} is due on {{4}}. If you have already paid, please ignore this — and if you need more time, just reply.
Pay now
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A few days past due, then sparingly. Firm and factual, with a route out. Chasing tone raises blocks, and blocks cost you more than the invoice.
Hi {{1}}, invoice {{2}} for {{3}} is now {{4}} past its due date. If there is a problem with it, reply here and we will sort it out — otherwise you can settle it below.
Settle invoice
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On successful payment. A receipt. Send it fast — the gap between paying and being told it worked is where support tickets are born.
Thank you {{1}} — we have received {{2}} against invoice {{3}}. Your payment reference is {{4}}. The receipt is attached to your account and nothing further is needed.
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Three to seven days before auto-renewal. Telling someone their card is about to be charged is a service obligation, not a pitch. Surprise renewals produce chargebacks and blocks.
Hi {{1}}, your {{2}} plan renews automatically on {{4}} and {{3}} will be charged to the card on file. No action is needed to continue. To change or cancel, use the button below.
Manage plan
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Three days before the instalment date. Regulated territory in finance — keep it to the facts of the agreement and never imply a consequence you are not entitled to apply.
Hi {{1}}, your instalment of {{2}} on account {{4}} is due on {{3}}. Please keep sufficient balance in the linked account. Reply here if you need to discuss the schedule.
Copies with the {{1}} placeholders intact, ready to paste.